It’s no secret that taxpayer dollars are invested in public works (PW) fleets, and those same taxpayers are heavily invested in what their dollars are going toward. This means heavy public scrutiny when it comes to services provided, time to service, and asset procurement. But how can PW fleets address the community’s concerns while still adopting the best tools, equipment, and other assets for the job?

Performance Evaluations can Surface Issues

It’s hard to address concerns without knowing what they are, and PW fleets can experience public backlash for anything from “flashy” vehicle procurement to delayed response times. One way PW fleets can better educate the public is through data transparency.

While many fleet managers are focusing on ways to translate fleet successes and opportunities to stakeholders, translating fleet data to the public is a whole other issue. When it comes to asset procurement, the public may only see the aesthetic appeal versus things like reduced service costs, improved uptime, and employee satisfaction — the latter being critical for employee retention.

Community and employee surveys can surface issues within both the public’s perception and internal workflow processes. Using data collected from surveys, fleet managers can hone in on productivity issues and cross reference shortcomings in the shop and on the road with public grievances to nail down and address the cause.

Determining issues is only one step toward boosting fleet productivity and public perception. Afterward, it’s important to set attainable, sustainable, scalable goals for improvement. Such goals can include things like improving uptime and extending asset lifecycles through strict preventive maintenance (PM) adherence, improving communication for better service times, streamlining maintenance and repair workflows to decrease the amount of time assets spend in the shop, and reducing fleet costs through strategic procurement and replacement cycles.

Proper Maintenance and Procurement Provide Safety, Reliability

Asset downtime can negatively affect the communities you serve. PM is a significant component in improving uptime and productivity and mitigating service costs. PM compliance can address a host of downtime issues; however, compliance doesn’t necessarily mean that some things won’t get missed. Tailoring PM schedules to asset needs provides a higher level of safety — for drivers/operators and the public — and decreases repair instances for improved uptime and lower service spend.

Getting assets in and out of the shop quickly is another factor in decreasing downtime. PW fleets are seeing benefits from implementing an integrated fleet management software (FMS) to automate service workflows and improve communication between all parties involved.

Digital work orders in FMS provide detailed service information, including parts and labor costs, and can track service duration as well as active time logged on specific work orders. This allows fleets to hone in on and correct inefficiencies in the shop.

Using downtime and associated cost data, fleets can better advocate for new asset procurement by demonstrating that continuing to use assets past their useful life is not only inflating costs, it’s tanking productivity. Justifying asset procurement to the public may not seem like a priority, but explaining the benefits of new asset procurement through data can ease public concerns that PW fleets are frivolously spending money.

Improved Mobilization Times Make a Difference

PW fleets have to be able to mobilize quickly to optimize response times, which is especially important in the case of emergency events caused by severe weather or natural disasters. It’s imperative that workers be able to get on the scene in a timely manner so communities aren’t left without water or power for extensive periods of time. Inefficiencies such as understaffed fleets, lack of assets, and extended asset downtime can negatively impact mobilization and response times — and the public takes notice of excessive response times.

Using FMS, fleets can determine and overcome mobilization obstacles to provide communities with a better sense of safety. FMS can integrate with other fleet and business solutions to give managers an in-depth view of fleet health and productivity.

FMS automatically generates customizable, easy-to-read reports based on all collected data so you can see exactly where to prioritize changes to optimize operations for increased response times and improved public perception.

About the Author: Rachael Plant is a content marketing specialist for Fleetio, a fleet management software company that helps organizations track, analyze and improve their fleet operations.