City of Lake Forest Seeks Bids for Single Fleet Maintenance Provider

April 09, 2012

LAKE FOREST, CA – The City of Lake Forest, Calif., is seeking bids for a main fleet maintenance provider for 12 of its 17 vehicles. Currently, vehicle user departments contract out their own maintenance and repair with various local shops, with each maintaining separate maintenance budgets.

According to City documents, the goal is to provide a single, fixed service location for routine maintenance and repairs of the City’s vehicles. The City’s fleet of light-duty vehicles has grown since the City’s incorporation in 1991 and “bid documents for fleet maintenance services seek to provide a single, fixed service location for routine maintenance and repairs of the City’s vehicles,” City documents stated.

The bid proposal encompasses 12 vehicles: nine pickup trucks, two passenger vans, and one SUV. The City spends approximately $68,000 annually maintaining its existing fleet; approximately $47,000 of that total is spent on five police motorcycles and two police pickup trucks.

The City chose not to include five City-owned police motorcycles in the proposal; the BMW dealer that sold the vehicles will continue to maintain them.

The Public Works Department will manage the fleet maintenance budget.

According to Lorraine Schaeffer, administrative secretary for the Public Works Department, the department sent bid packages to about 50 vendors within a four-mile radius of City Hall. The City will hold a mandatory bid conference on April 23 and close bids May 3.

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