Vassar College Increases Motor Pool Use by 30% Through Automation

January 27, 2017 - Press Release

Vassar College in New York is now able to bill for nearly 30% more vehicle usage since implementing the FleetCommander fleet management solution four months ago, according to a release from Agile Fleet, creator of FleetCommander.

“Now that we can accurately keep track of mileage being put on our vehicles, we can bill for thousands of dollars of usage we were not previously able to capture,” says Sal Incorvaia, manager of the Vassar motor pool. “The system helps us keep track of mileage much better than ever before.”

FleetCommander is enabling Vassar to free up staff resources by automating many processes that were once handled manually. With the new fleet technology in place, Vassar is now able to:

  • Manage drivers and vehicles online from their own fleet website
  • Communicate and enforce fleet policies automatically
  • Offer drivers online vehicle scheduling capability while eliminating paper and administrative resources re-typing information into their aging FileMaker application
  • Easily control access to vans for students that have not passed the van safety training class
  • Manage dispatching online
  • Save time and reduce errors by automatically calculating vehicle use charges at the conclusion of the reservation
  • Automatically collect usage data to help identify right-sizing opportunities for changing the quantity or composition of the college’s fleet and attain efficiency goals
  • Save staff time by keeping track of who submitted, approved, changed, or canceled vehicle requests online
  • Receive alerts of near-due or overdue preventative maintenance tasks
  • Have access to dozens of utilization, reservation, billing, maintenance, vehicle, and user reports

“We are happy to see Vassar achieving success so quickly, but we aren’t surprised. Many of our customers realize costs savings and efficiencies even during a 30-day trial period,” said Ed Smith, president and CEO of Agile Fleet. “We look forward to seeing Vassar continue to grow their ROI [return on investment] and achieve many more benefits in the months and years to come.”

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