Operations

Audit: 69% of W.Va. Agencies Lack Written Fleet Policies

September 01, 2017

Photo courtesy of State of West Virginia
Photo courtesy of State of West Virginia

Sixty-nine percent of West Virginia agencies that use state vehicles do not have written fleet management policies, according to a new report. The West Virginia Legislature Performance Evaluation and Research Division requested and reviewed written fleet management policies related to maintenance, commuting, and fleet-size optimization.

In the State of West Virginia, agencies are not required to develop their own fleet management policies, so most do not have them or rely on the state Fleet Management Office. Of the 93 W.Va. agencies that own or lease state vehicles, 88 responded to the Performance Evaluation and Research Division’s request, and 61 agencies did not provide their own written policies.

Audits released over the past year have found that the state’s fleet vehicles are not being effectively managed. In December, an audit failed to find an accurate vehicle count and, in February, another audit found the state fleet used the highest utilization minimum of 10 states included in the study. The latest audit suggests implementing sufficient policies that help the state establish controls on its fleet.

The audit recommends the Fleet Management Office create a new policy and procedures manual. It also recommends the Legislature require state agencies to draft policies and procedures that incorporate the Fleet Management Office’s policies and procedures, as well as any agency-specific policies and procedures.

The Fleet Management Office agreed with the practice of establishing agency-specific policies, but defended its policy and procedures manual, stating that it provides guidance and policy framework for agencies. The response also noted that fuel is a major part of fleet management for which many agencies have established policies, though these policies were not included in the scope of the audit.

Earlier this year, W.Va. Governor Jim Justice proposed legislation to define and expand the Fleet Management Office. The bill is still in the Legislature.

Comment On This Story

Name:  
Email:  
Comment: (Maximum 10000 characters)  
Leave this field empty:
* Please note that every comment is moderated.

FleetFAQ

Public Fleet Tracking And Telematics

Amin Amini from Verizon will answer your questions and challenges

View All

Recent Topics

Do you insure your technicians personal tools? Do you have any policies in regards to technicians keeping a personal inventory of their...

View Topic

My agency currently uses live local auction to dispose of surplus assets. We would like to move to on-line. Can anyone give me any...

View Topic

Fleet Documents

1055 Fleet Documents (and counting) to Download!

Sponsored by

Founded in 1955 and located in the Washington, D.C. metropolitan area, the American Automotive Leasing Association (AALA) is a national industry association composed of commercial automotive fleet leasing and management companies.

Read more