Ohio Agency Not Using Data-Driven Fleet Management

January 09, 2015

Operating by data-driven fleet management standards could generate financial gains of more than $1 million for the Ohio Department of Natural Resources (ODNR), according to an interim report released by Ohio state auditor Dave Yost.

“A fleet must be managed by stringent, data-driven standards in order to remain economical,” Yost said in a release.

Implementing fleet cycling standards that recognize a six year or 90,000-mile vehicle lifecycle could save the department $683,565 per year in reduced operating costs and increased salvage values, according to the audit.

An analysis of unused or underused vehicles within the fleet showed the department could avoid or delay the purchase of seven vehicles and save $156,222 per year through reassignment. Auditors also determined that three vehicles awaiting repair could be salvaged for $16,601, and the Parks Division could reduce its patrol fleet by 34 vehicles, saving $86,298 in the first year and $44,579 each year after.

ODNR should also consolidate separate motor pools maintained by the divisions that results in underutilization, according to the report. Consolidating these vehicles into a single passenger pool fleet would allow the department to eliminate 20 vehicles, generating $51,386 in one-time revenue and $27,411 in reduced annual expenses.

ODNR Director James Zehringer said the department has already initiated some of the recommendations. The Zehringer manages a statewide fleet of 1,600 vehicles. Each of the agency's divisions maintains its own fleet, but works with the fleet management division of the Office of General Services to develop annual fleet plans. A central office passenger car pool fleet is available for any division to use.

A full copy of this interim report can be found here.

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