A sizable organization that possesses both fleet and enterprise assets will probably recognize the importance of keeping tabs on some of its secondary assets, such as trees, benches and roads, especially if they are associated with a city, county or public works organization. Without proper maintenance of these assets, a department may have to request a larger budget in the coming year to fix whatever issues arose. If not checked carefully, the nature of these fleet and enterprise asset costs can eat away at a budget through repair, vehicle maintenance, procurement, disposal, fuel, insurance, accidents, litigation and more.
Wouldn’t it be easier if there was one comprehensive solution to manage all of your fleet and enterprise assets?
Integration of Information
Thankfully, there is! Powerful fleet and asset management systems will be able to integrate and perform as one unit. When you integrate these secondary assets with your fleet assets, the need for visibility and roll-up reporting of costs across the organization becomes even more important. You need a comprehensive view of all the assets managed by the department to make it easier to perform trade-off analysis, justify additional funding and improve efficiencies. Having one system to manage all of your assets, including the mobile ones, presents these additional benefits:
- Integration with other systems such as financial, HR or payroll can be simplified and reduced since there are fewer touch points
- IT management of systems is streamlined as the number of systems is reduced
- Training of staff is smoother as more users are using the same interface
- Ongoing administration of the system is simplified as you need fewer people with specific system knowledge
- Stronger integration and visibility of your work crews in the field if those vehicles are equipped with vehicle location devices.
The consolidation of information in one software solution can provide management with dynamic and inclusive tools to track and maintain their assets and create forecasts regarding them all in one database. By saving money through annual ROI, your department can spend more resources serving the community.
Significant cost-savings stem from integrated organizational asset data. After integrating fleet management systems with enterprise asset management systems, detailed work information (like repair costs, routine maintenance costs, MPG and depreciation) can be analyzed using reports. These asset cost analyses benefit both departments by providing needed information between different groups within an organization.
This information is also critical to planning work activities in the field. Vehicle assets (both light and heavy duty) are usually needed to perform repairs and maintenance on other organizational assets (highways, facilities, grounds, etc.) and coordinating fleet vehicle assets with work activities in the field will make sure you never have a critical repair go unaddressed because a vehicle asset is in the shop.
Asset and Spatial Data Relationship
In the fleet world, your assets typically come to you (i.e. vehicles come into a shop), but in the enterprise asset world, your employees are traveling to the assets. With the visual mapping capabilities of an enterprise asset management software, you can visually display all of your assets, open work orders, service requests and see which sites your employees are traveling to.
The work management features of your fleet and asset management software systems show you everything you need to know about everyday operations. It shows your employees, what projects they’re working on and the different metrics associated with the projects.
With an effective enterprise asset management software system, you can schedule work activity, crews and employees in a calendar view.
By integrating this software with your fleet management activities, you will not only be able to view activity and track costs while your vehicles are in the shop, but also when they are performing activities and being used out in the field.
Whatever kind of assets your organization manages, you need a powerful asset management software solution that promotes real results. A comprehensive enterprise asset management software system can integrate with a robust fleet management system to provide you with the tools it needs to stay on top of procurement and disposal, preventive maintenance (PM) and budgeting costs. The most convenient, and possibly most profitable, feature of the software is the fact that all of the assets, modules and information are integrated into one comprehensive database.