Fuel Management

Albuquerque Audit Recommends Improved Fuel Security

May 07, 2012

ALBUQUERQUE, NM – The City of Albuquerque Office of Internal Audit’s management audit of fuel usage and security at the City found the need for better controls for fuel management and more security both for fueling facilities and for vehicles.

Fuel expenses were approximately $7.5 million during FY-2011. The City has 23 fueling facilities managed by the Department of Finance and Administrative Services - Fleet Management Division (FMD), Solid Waste Management Department (SWMD), and Transit Department. In addition to the AssetWorks FuelFocus fuel management system connected to 18 of the fueling facilities, drivers also use Wright Express, Inc., fuel credit cards.

The audit recommended:

  • FMD should define and communicate policies, standards, and procedures for fuel management, including general controls, application controls, a division of roles and responsibilities, and periodic access reviews.
  • FMD should develop and maintain a list of people with keys to the island control unit (ICU) to increase security.
  • FMD should update the fuel operations procedures manual for dispensing fuel to users.
  • FMD should ensure fuel management controls are being used effectively, as some samples showed defined tank capacities input in the system exceeded vehicle specifications, and 1,723 fleet units were allowed to fuel up to 99 times per day.
  • FMD should require management approval for various transactions to reduce errors.
  • SWMD should develop policies and procedures regarding manual fuel transactions and maintain a listing of persons that have keys to the ICU.
  • Parks and Recreation Department (PRD), which houses fueling stations not connected to the fuel management system, should reconcile fuel usage to deliveries — lack of reconciliation resulted in 462 gallons of fuel that could not be accounted for during August 2011.
  • The chief administrative officer (CAO) should increase security of fueling facilities. CAO responded it is currently installing security cameras at three major fuel sites.
  • CAO should determine the need for two fuel cards assigned to one fleet unit — both a City-issued fuel card and a Wright Express card.
  • CAO should develop a policy of securing all city vehicles and equipment when not in use. Five of ten tested vehicles (all with fuel cards inside) were unlocked.

Department response to the audit largely stated they would, were in the process of, or had already implemented the recommended changes.

The City of Albuquerque provides fleet management services and fuel operations to more than 4,000 units supporting 18 City departments, according to the audit. The entire audit, with all responses, can be found here.

Vist AssetWorks at GFX in Booth No. 111 and Wright Express at Booth No. 407.

Comment On This Story

Comment: (Maximum 10000 characters)  
Leave this field empty:
* Please note that every comment is moderated.


Fleet Management And Leasing

Jack Firriolo from Merchants will answer your questions and challenges

View All


Public Fleet Tracking And Telematics

Amin Amini from Verizon will answer your questions and challenges

View All


Fuel Management

Bernie Kanavagh from WEX will answer your questions and challenges

View All


Recent Topics

Hello! We opened up submissions for the Leading Fleets award this month and are encouraging everyone to apply. It's a great opportunity...

View Topic

would anyone be willing to share there salary ranges for equip tech I thru III, and a welder salary range also

View Topic

Fleet Documents

1106 Fleet Documents (and counting) to Download!

Sponsored by

Theresa Belding is Senior Manager at Fleet Services for Pharmaceuticals, Inc.

Read more

Fuel Saving Strategies Survey

View our 2008 survey to benchmark your fleet's fuel and green strategies with other fleets.

Fuel Calculator

A managed fuel program can help you save time and money and gain control over the way you fuel your vehicles. Determine your potential savings by using our fuel calculator.
Launch Fuel Calculator 

Fuel Prices

U.S. Gasoline and Diesel Fuel Prices.

Launch Fuel Prices