Article

Bright Ideas: Replacement

Some bright ideas include a replacement plan based on priority, annual calculations of replacement points, and a cash-only plan.

June 2010, Government Fleet - Feature

by Staff

Cedar Rapids Replaces Based on Priority

The City of Cedar Rapids, Iowa, has implemented a replacement plan that controls its capital resource management. The plan looks at actual data to determine what vehicles and equipment are most costly and need to be replaced first for the greatest impact on budgets and operating costs. "Now we have a credible process that focuses on data and assists us in making decisions that are in the best interest of our city," said Dennis Hogan, fleet services manager.

Minnesota Manages Lifecycles

Before a vehicle is acquired for the Minnesota Department of Natural Resources, an annual use expectation and replacement plan (lifecycle) is established. Rates are set to ensure all annual operating costs are funded and replacement dollars in place at the end of its expected use. According to Dave Schiller, CAFM, department fleet, safety and materials manager, "A basic premise is that managing lifecycles to successfully time replacement is key to achieving our core values of safety, cost efficiency, and environmental responsibility." Every new unit provides a performance improvement opportunity, according to Schiller. Fleet reduced downtime, accidents, number of spares, and overall costs. Challenges of wide annual-use ranges are overcome by formulas pairing age/use parameters.

San Bernardino County Assigns Points

Vehicle replacement-point analysis (lowest average annual lifecycle cost by class) and customer charge rate calculations are performed annually in San Bernardino County, Calif. The goal is  balancing the most cost-effective vehicle age to funds required to purchase a new vehicle, according to Roger Weaver, CAFM, CPFP, CPM, director of fleet management. "We charge customers a monthly replacement fee to build those funds. The fund is currently fully funded at $7.7 million," said Weaver. "Our current calculated replacement point for full-size sedans, for example, is 5.5 years and the average age is 4.5 years, slightly better than ideal due to recent early turn-ins and selling the oldest vehicles in the class."

San Diego Uses Cash-Only Replacement System

In 2009, the City of San Diego Fleet Services Division, led by John Alley, CAFM, deputy director and Government Fleet's 2010 Public Sector Fleet Manager of the Year, implemented an approved cash-only vehicle replacement and financial plan for FY10 of 476 vehicles and $34 million.

Comment On This Story

Name:  
Email:  
Comment: (Maximum 10000 characters)  
Leave this field empty:
* Please note that every comment is moderated.

FleetFAQ

Public Fleet Tracking And Telematics

Amin Amini from Verizon will answer your questions and challenges

View All

Recent Topics

How many of you use bench marking in regards to Fleet stats? am interested learning and participating with bench marking and how it...

View Topic

Has anyone played with the idea of leasing vehicles' vs. purchasing. And are there any benefits to it. I know Enterprise offers a...

View Topic

Fleet Documents

1025 Fleet Documents (and counting) to Download!

Sponsored by

According to the U.S. Census Bureau’s 2002 Vehicle Inventory and Use survey, a “medium” truck classification refers to a vehicle with an average weight of between 10,001 and 19,500 pounds.

Read more

Blog

FleetSpeak

Thi Dao
Are Your Drivers Safe?

By Thi Dao
It is probable that distracted drivers will not get caught and will not learn anything until something terrible happens. We know it, and they do too, so it continues happening.

Who Tells Your Story?

By Thi Dao

Managing a Police Fleet

Paul Clinton
Police Vehicles Pushed to the Limit in California

By Paul Clinton
The Los Angeles County Sheriff's Department conducted its annual evaluation of 2018-model-year police vehicles from Oct. 10 to 13. Agency deputies got behind the wheel of 13 four-wheel vehicles and five motorcycles for the testing.

2018 Police Motorcycles Tested in Michigan

By Paul Clinton

Next-Gen Fleet

Facundo Tassara
Improved Communication (There's an App for That)

By Facundo Tassara
Slack brings all of your communication together in a way that you can sort. Conversations, PDFs, and documents are all be archived and searchable.

Booster Fuels: Bringing the Gas Station to You

By Facundo Tassara

Driving Notes

Paul Clinton
2018 Volvo XC60

By Paul Clinton
The 2018 XC60 arrives as the mid-size sibling of the XC90 in a stylish update that includes a bevy of new safety features, infotainment tech, and a well laid-out cabin.

2018 Mercedes Benz GLS450 4MATIC

By Chris Brown

Nobody Asked Me, But...

Sherb Brown
Fair and Balanced

By Sherb Brown
The mainstream media may have sold out lock stock and barrel to the fringe elements but as a fleet decision maker you still have some tremendous resources that you can rely on.

New Faces in Safe Places

By Sherb Brown

STORE